Registration
Submission of works to be presented are closed. All authors have been notified of the result of their work. Author with accepted works should register. People wishing to attend the event can also register as attendees.  All instructions are below.
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Registration system
​Registration payments are via credit card only using the online store from the University of Exeter.

Please ensure when registering the following as some people have reported issues:
  • Disable pop-ups on your browser that might be blocking a confirmation of the bank authorisation system
  • Try using a different browser, such as Firefox or Microsoft Edge/IE
  • The payment system does not do well with special characters. So if your language has characters such ñ, á, å, etc. We suggest you do not use them.
  • Try using a different internet connection - we have had instances in the past where some work networks have blocked certain parts or functions of the online store process

Please read all the instructions below before registering. All accepted works need to be registered either as abstract author or paper author. Student registration is not available for authors, only non-author attendees. The information you placed in your submission regarding being a student is for the purposes of the best student submission. 

Late-breaking posters
Authors with accepted late-breaking should register using the Presenter Abstract category in the registration system. Only the presenting author of each contribution should register under this category (£350 UK Pounds). When registering for this category, please make sure to specify your poster number in the designated field during the checkout process, this will be returned to you if you poster is accepted.

Abstract authors
Authors with accepted abstracts should register using the Presenter Abstract category in the registration system. Only the presenting author of each contribution should register under this category (£350 UK Pounds). To secure your place in the program, it is essential to complete your registration by January 15, 2024. When registering for this category, please make sure to specify your abstract number in the designated field during the checkout process.

Paper authors
Authors with accepted papers should register using the Presenter Paper category in the registration system. One author per accepted paper should register under this category (£600 UK Pounds). To ensure your paper's inclusion in the proceedings, you must complete your registration by January 15, 2024. When registering for this category, please remember to specify your paper number in the designated field during the checkout process.

Extra Papers or Abstracts
Authors presenting more than one abstract or paper will be required to add the additional abstracts and/or paper fees to their registration rates. Please refer to the table below for the fee structure.

Regular Attendee
Individuals interested in attending the conference without presenting a contribution should choose the Regular Attendee category. The registration fee for this category is £350 (UK Pounds).

Student Attendee
Students, including undergraduates, MSc, and PhD students, are eligible to register using the Student Attendee category in the registration system, which costs £200 (UK Pounds). It's important to note that this registration fee is not applicable to students who are authors of either an abstract or a paper. Students registering under this category will be asked to provide proof of their student status during check-in at the conference site.

How to Calculate Extra paper or abstract cost
Authors presenting more than 1 abstract or paper should consider the following examples:
  • Author with 1 accepted paper and 1 accepted abstract. Cost: £600 + £200.
  • Author with 2 accepted abstracts / late-breaking posters. Cost: £350 + £200.
  • Author with 2 accepted abstracts and 1 accepted paper: £600 + £200 + £200.
  • Author with 2 accepted papers: £600 + £350.

It's essential to note that the examples provided assume the same presenter for all works. If the works have different presenters, they must be registered separately. This allows us to issue materials for both presenters and ensure that both are listed in conference activities such as dinner, cocktail, and other related events.

All registration fees cover the following:
  • All meeting materials (proceedings provided for authors of papers).
  • Attendance to all conference sessions.
  • ​Morning and afternoon coffee breaks.
  • Working lunch
The following social events are also included:
  • Craft beer tasting in Exeter's city centre.
  • Banquet dinner​

Attendees can bring a guest to dinner but they would have to purchase an additional banquet ticket (available during the checkin on the registration site). 

Registration fees
Note that these are the current prices and some of the options are no longer available given the program has been closed.
Type of Registration
Registration
Faculty / Postdocs / Students / Non-profit (with one abstract accepted).
This option should also be used for late breaking posters
£350
Faculty / Postdocs / Students /  Non-profit (with one paper accepted to be published in the proceedings)
£600
Student attendee
​(PhD / MsC / undergrad students, 
​attendance only)
£200
Regular attendee
​(attendance only)
£350
Extra abstract
£200
Extra paper
£300
Extra banquet ticket
£60
Cancellation policy
​It's important to be aware that registrations are generally non-refundable. However, in rare cases, such as visa denials or medical reasons, we may consider issuing a refund of 50% of the registration cost. Please contact [email protected] for further assistance in such exceptional circumstances.

Authors (abstract or paper)
  • Please note that authors with an accepted paper and/or abstract are not eligible for a refund because their works are being included in the conference program. Refunds are typically not applicable to such cases. 

 Non-authors:
  • For registration refunds in exceptional cases, it's important to request them more than 30 days before the event. In such cases, a reimbursement of 50% of the fee may be issued (case-by-case).

    However, no refunds are available for cancellations made within 30 days of the event.

Contact information
The registration system allows for card payments only and provides you with a receipt for your transaction.

​In principle, bank/wire transfers are not possible but we can try with the University if this is the only way you have to register, please get in touch and we will do our best to find a mechanism. Get in touch by emailing [email protected].

It's crucial to ensure that the funds are received by the published deadline dates as specified.​